Appendix G: Deadlines for Reappointment, Tenure and Promotion

Appendix G: Deadlines for Reappointment, Tenure and Promotion

GENERAL

Departmental ARPT Committees – selection of – by April 30
UAAC – selection of – by October 15

REAPPOINTMENT AND ASSISTANT OR ASSOCIATE TEACHING PROFESSOR CONTINUING APPOINTMENT

Chair:

Deadline Committee/Administration Member
April 15 Deadline for Chair to notify the Faculty Member of thre documentation that the Faculty Member will be expected to submit.
September 1 Deadline for Member to submit the following documentation to the Chair:
CV, teaching dossier, copies of citations to scholarly or creative works, summary of candidate’s major achievements and copies of other documents.
Ten (10) working days prior to committee meeting Deadline for Chair to provide the candidate with a list of all documents other than those referred to in the candidate’s dossier that will be submitted to the committee for consideration. The list will include annual performance reviews and any responses to them.
Five (5) working days after receiving the list Deadline for Member to submit a written response to the complete list of documents.
Five (5) working days after receiving the list Deadline for Member to give a written notice of intent to make an oral presentation to the committee.
Ten (10) working days prior to committee meeting at which additional documents will be considered Deadline for Chair to provide the candidate the addendum to the list of documents that will be considered by the committee, if this is required.
Three (3) working days prior to the committee’s consideration of the candidate Deadline for Member to deliver a written response to any additional documents considered by the committee.
Ten (10) working days after delivery of additional documents Deadline for Member to give written notice of intent to make an oral presentation to the committee.
October 15 Deadline for Chair to send to the Dean the department’s written report and copies of all of the documents considered by the Departmental Committee.

 

Dean:

Deadline Committee/Administration Member
October 25 Deadline for Member to send response to Dean with regard to ARPT recommendation.
November 15 Deadline for Dean to send recommendation to Member and the President or the UAAC.

 

UAAC:

Deadline Committee/Administration Member
Five (5) working days after receipt of Dean’s recommendation Deadline for Member to notify UAAC of intent to make oral presentation
Ten (10) working days after receipt of Dean’s recommendation Deadline for Member to send response to Dean’s recommendation to UAAC.
December 15 Deadline for UAAC to send the report to Member and to the President.

 

President:

Deadline Committee/Administration Member
Ten (10) working days after receipt of Dean’s recommendation if file does not go to UAAC

Ten (10) working days after receipt of UAAC report

Deadline for Member to send response to Dean’s report to President if file does not go to UAAC.

Deadline for Member to send response to UAAC report to President.

December 15 Deadline for President to send recommendation to the Member on files not considered by UAAC.
January 15 Deadline for President to send recommendation to the Member on files considered by UAAC.
Sixty (60) working days after receipt of President’s notice Deadline for grievance of President’s decision.

 

TENURE AND APPLICATIONS FOR PROMOTION THAT, IF GRANTED, WILL CONFER TENURE

Chair:

Deadline Committee/Administration Member
April 15 Deadline for Chair to notify the Faculty Member of the documentation that the Faculty Member will be expected to submit, and that the Faculty Member is required to nominate referees by May 15. Deadline for Member who intends to apply for tenure to notify the Chair in writing.
May 15 Deadline for departmental committee to nominate a minimum of six referees. Deadline for Member to nominate a minimum of six referees.
June 1 Deadline for Member to select a minimum of two nominees from the committee’s list and notify the Chair in writing of this selection.
June 15 Deadline for committee to select a minimum of two nominees from the candidate’s list of referees, and to notify the candidate in writing of this selection. Deadline for Member to submit copies of or citations to scholarly or creative works that they wish to be made available to the referees prior to the date for distribution of materials.
August 31 Deadline for referees to indicate their willingness to serve.
September 1 Deadline for Member to submit
the following documentation to the Chair:CV, teaching dossier, copies of citations to scholarly or creative works, summary of candidate’s major achievements and copies of other documents.
September 15 Deadline for chair of the committee to send the information provided by the candidate to the referees who have indicated their willingness to serve.
Ten (10) working days prior to committee meeting Deadline for chair to provide the candidate with a list of all documents other than those referred to in the candidate’s dossier that will be submitted to the committee for consideration. The list will include annual performance reviews and any responses to them.
Five (5) working days after receiving the list Deadline for Member to submit a written response to the complete list of documents.
Five (5) working days after receiving the list Deadline for Member to give written notice of intent to make an oral presentation to the committee.
Ten (10) working days prior to committee meeting at which additional documents will be considered Deadline for chair to provide the candidate the addendum to the list of documents that will be considered by the committee, if this is required.
Three (3) working days prior to the committee’s consideration of the candidate Deadline for Member to deliver a written response to any additional documents considered by the committee.
Ten (10) working days after delivery of additional documents Deadline for Member to give written notice of intent to make an oral presentation to the committee.
November 15 Deadline for Chair to send to the Dean department’s written report and copies of all of the documents considered by the Departmental Committee.

 

Dean:

Deadline Committee/Administration Member
November 25 Deadline for Member to send response to Dean with regard to ARPT recommendation.
December 15 Deadline for Dean to send recommendation to Member and the President or the UAAC.

 

UAAC:

Deadline Committee/Administration Member
Five (5) working days after receipt of Dean’s recommendation Deadline for Member to notify UAAC of intent to make oral presentation.
Ten (10) working days after receipt of Dean’s recommendation. Deadline for Member to send response to Dean’s recommendation to UAAC.
January 30 Deadline for UAAC to send report to Member and to the President.

 

President:

Deadline Committee/Administration Member
Ten (10) working days after receipt of Dean’s recommendation if file does not go to UAAC*

Ten (10) working days after receipt of UAAC report

Deadline for Member to send response to Dean’s report to President if file does not go to UAAC Deadline for Member to send response to UAAC report to President.
January 30 Deadline for President to send recommendation to the Member on files not considered by UAAC.
February 28 Deadline for President to send recommendation to the Member on files considered by UAAC.
Sixty (60) days after receipt of President’s notice Deadline for grievance of President’s decision.

 

PROMOTION

Deadlines for Promotion that will confer tenure (i.e. promotion applications by an untenured Assistant or Associate Professor) adhere to the deadlines for Tenure above.

Chair:

Deadline Committee/Administration Member
April 15 Deadline for Member who intends to apply for promotion to notify the Chair in writing.
May 15 Deadline for the departmental committee to nominate a minimum of six referees. Deadline for Member to nominate a minimum of six referees.
June 1 Deadline for Member to select a minimum of two nominees from the committee’s list and notify the Chair in writing of this selection.
June 15 Deadline for the committee to select a minimum of two nominees from the candidate’s list of referees, and to notify the candidate in writing of this selection. Deadline for Member to submit copies of or citations to scholarly or creative works that they wish to be made available to the referees prior to the date for distribution of materials.
August 31 Deadline for referees to indicate their willingness to serve.
October 1 Deadline for Member to submit the following documentation to the Chair:

CV, teaching dossier, copies of citations to scholarly or creative works, summary of candidate’s major achievements and copies of other documents.

October 15 Deadline for chair of the committee to send the information provided by the candidate to the referees who have indicated their willingness to serve.
Ten (10) working days prior to committee meeting. Deadline for chair to provide the candidate with a list of all documents other than those referred to in the candidate’s dossier that will be submitted to the committee for consideration. The list will include annual performance reviews and any responses to them.
Five (5) working days after receiving the list. Deadline for Member to submit a written response to the complete list of documents.
Five (5) working days after receiving the list. Deadline for Member to give written notice of intent to make an oral presentation to the committee.
Ten (10) working days prior to committee meeting at which additional documents will be considered. Deadline for to provide the candidate the addendum to the list of documents that will be considered by the committee, if this is required.
Three (3) working days prior to the committee’s consideration of the candidate. Deadline for Member to deliver a written response to any additional documents considered by the committee.
Ten (10) working days after delivery of additional documents Deadline for Member to give written notice of intent to make an oral presentation to the committee.
January 15 Deadline for Chair to send to the Dean the department’s written report and copies of all of the documents considered by the Departmental Committee.

 

Dean:

Deadline Committee/Administration Member
January 25 Deadline for Member to send response to Dean with regard to ARPT recommendation.
February 15 Deadline for Dean to send recommendation to Member and the President or the UAAC.

 

UAAC:

Deadline Committee/Administration Member
Five (5) working days after receipt of Dean’s recommendation Deadline for Member to notify UAAC of intent to make oral presentation
Ten (10) working days after receipt of Dean’s recommendation Deadline for Member to send response to Dean’s recommendation to UAAC.
March 15 Deadline for UAAC to send report to Member and to the President.

 

President:

Deadline Committee/Administration Member
Ten (10) working days after receipt of Dean’s recommendation if file does not go to UAAC

Ten (10) working days after receipt of UAAC report

Deadline for Member to send response to Dean’s report to President if file does not go to UAAC.

Deadline for Member to send response to UAAC report to President.

March 15 Deadline for President to send recommendation to the Member on files not considered by UAAC.
April 15 Deadline for President to send recommendation to the Member on files considered by UAAC.
Sixty (60) working days after receipt of President’s notice Deadline for grievance of President’s decision.
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